Privacy Policy

1. Introduction

The Kerio Valley University College (KVUC) respects the privacy of individuals who interact with the College through its website, online platforms, applications, forms and other digital services.

This Privacy Policy describes the general ways in which personal information may be collected, used, stored, disclosed and protected when you use KVUC digital services.

By using this website or submitting information through a KVUC digital service, you acknowledge that your information may be processed for legitimate institutional purposes in accordance with applicable laws and institutional policies.

2. Information We Collect

Depending on the service you use, KVUC may collect different categories of information.

Information You Provide

You may provide personal information when you:

• Submit an enquiry or contact form.
• Apply for admission or another College service.
• Register for an event or activity.
• Subscribe to institutional communications.
• Submit documents or information through an online portal.
• Communicate with KVUC staff or departments.

Automatically Collected Information

When you access the website, certain technical information may be collected automatically. This may include information such as:

• IP address.
• Browser type and version.
• Device type.
• Operating system.
• Pages visited.
• Date and time of access.
• Referring website or page.

3. How We Use Information

Personal information may be used for legitimate institutional purposes, including:

• Processing applications and requests.
• Providing College services.
• Responding to enquiries and communications.
• Managing student, staff, alumni and other institutional records.
• Communicating important institutional information.
• Improving website functionality and user experience.
• Maintaining website and information-system security.
• Meeting applicable legal, regulatory and institutional requirements.

4. Legal and Lawful Processing

KVUC processes personal information only for lawful and legitimate purposes. Depending on the particular service and circumstances, processing may be based on consent, contractual or service requirements, legal obligations, public functions, legitimate institutional interests or another lawful basis recognised under applicable data-protection requirements.

Where consent is required, individuals may be provided with appropriate information about the purpose of the processing before consent is obtained.

5. Sharing of Information

KVUC does not intend to sell personal information.

Personal information may be shared where necessary for legitimate institutional purposes or where required or permitted by applicable law.

Depending on the service involved, information may be shared with authorised:

• College departments and authorised personnel.
• Government or regulatory authorities where legally required.
• Service providers supporting College operations.
• Professional or institutional partners where appropriate and lawful.

6. Data Security

KVUC takes reasonable administrative, technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.

Access to personal information is limited to authorised individuals and systems where access is necessary for legitimate institutional purposes.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

7. Data Retention

Personal information is retained only for as long as reasonably necessary for the purpose for which it was collected, to provide services, maintain appropriate institutional records, resolve disputes, comply with legal obligations or meet other legitimate institutional requirements.

Retention periods may differ depending on the type of information and the service involved.

8. Cookies and Similar Technologies

The KVUC website may use cookies or similar technologies to support website functionality, security, preferences and, where applicable, website analytics.

Cookies are small data files stored on your device by websites. Your browser may provide controls that allow you to manage or disable cookies.

Disabling certain cookies may affect the functionality of some website features.

9. Third-Party Services and Links

The KVUC website may contain links to external websites, services or platforms operated by third parties.

External websites have their own privacy policies and terms. KVUC is not responsible for the privacy practices or content of third-party websites.

Users should review the privacy information provided by any external service before submitting personal information.

10. Your Privacy Rights

Subject to applicable law and any relevant exemptions, individuals may have rights relating to their personal information, including the right to:

• Request information about how their personal data is processed.
• Request access to personal information held about them.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information where applicable.
• Object to or restrict certain processing where permitted by law.
• Withdraw consent where processing is based on consent, subject to applicable limitations.

These rights may be subject to legal, regulatory, contractual or institutional requirements.

11. Accuracy of Personal Information

We encourage users to provide accurate and current information when submitting forms or using KVUC digital services.

If information previously provided to KVUC is incorrect or has changed, users may contact the relevant College office to request an appropriate update.

12. Children and Young Persons

Some KVUC services may be accessed by students and prospective students who are under the age of 18. Where personal information relating to minors is collected, KVUC will handle that information in accordance with applicable legal and institutional requirements.

13. Changes to This Privacy Policy

KVUC may update this Privacy Policy from time to time to reflect changes in its services, technology, institutional practices or applicable legal requirements.

The updated version will be published on this website with an updated revision date where appropriate.